I’ve seen this at every company past a certain size: you spot a disjointed UX problem across the product, you know what needs to happen, and then you spend three months in alignment meetings trying to get six teams to agree on a button style.
A recent piece from Laura Klein at Nielsen Norman Group examines why most product teams aren’t actually empowered, despite what the org chart claims. Klein on fragmentation:
When you have dozens of empowered teams, each optimizing its own metrics and building its own features, you get a product that feels like it was designed by dozens of different companies. One team’s area uses a modal dialog for confirmations. Another team uses an inline message. A third team navigates to a new page. The buttons say Submit in one place, Save in another, and Continue in a third. The tone of the microcopy varies wildly from formal to casual.
Users don’t see teams. They don’t see component boundaries. They just see a confusing, inconsistent product that seems to have been designed by people who never talked to each other, because, in a sense, it was.
Each team was empowered to make the best decisions for their area, and it did! But nobody was empowered to maintain coherence across the whole experience.
That last line is the whole problem. “Coherence,” as Klein calls it, is a design leadership responsibility, and it gets harder as AI lets individual teams ship faster without coordinating with each other. If every squad can generate production UI in hours instead of weeks, the fragmentation described here accelerates. Design systems become the only thing standing between your product and a Frankenstein experience.
The article is also sharp on what happens to PMs inside this dysfunction:
Picture a PM who spends 70% of her time in meetings coordinating with other teams, getting buy-in for a small change, negotiating priorities, trying to align roadmaps, escalating conflicts, chasing down dependencies, and attending working groups created to solve coordination problems. She spends a tiny fraction of her time with users. The rest is spent writing documents that explain her team’s work to other teams, updating roadmaps, reporting status, and attending planning meetings. She was hired to be a strategic product thinker, but she’s become a project manager, focused entirely on logistics and coordination.
I’ve watched this happen to PMs I’ve worked with. The coordination tax eats the strategic work. Marty Cagan calls this “product management theater”—a surplus of PMs who function as overpaid project managers. If AI compresses the engineering work but the coordination overhead stays the same, that ratio gets even more lopsided.
The fix is smaller teams with real ownership and strong design systems that enforce coherence without requiring 14 alignment meetings. But that requires organizational courage most companies don’t have.
