Every product has rooms users are not supposed to spend much time in. A 404 page is one. So is an empty project, empty folder, empty collection, empty dashboard, or empty search result.
Most teams treat these as edge cases. But edge cases are where brand voice has less room to hide.
Orlaith Wood, writing for The Subtext, makes the case through 404 pages:
I love 404 pages. Or more specifically, well-written 404 pages. I screenshot them and save them in a little folder on my desktop. Sometimes I actively seek them out.
Yes, I need to get out more.
A 404 page is the best test of a brand voice. It has to:
- Admit something’s gone wrong
- Convey useful information
- Ideally not bore people to death
If a brand’s taken time to craft its 404 page, it tells me they care about my experience on their website – even the bits I’m not supposed to see. It shows commitment to a consistent brand voice. And consistency builds trust.
Consistency is hard. Brand voice can break all over the place. The companies with the shiniest ad copy are often the ones with the coldest and most corporate customer service comms, or small print. But a good brand voice should be able to flex to the functional. Microcopy, with a little creativity, can be a great conduit of voice.
That line about voice flexing to the functional is the bridge into product design. An empty state has the same basic constraints as a 404: something expected is missing, the user needs a next action, and the brand suddenly has to speak without sounding like a campaign.
It is one of those tiny surfaces where product strategy, UX writing, and brand all show up at once.
The best versions do not merely decorate blank space. They make the product feel considered at the exact moment the user has the least to do.
Wood on the no-joke version:
A 404 page doesn’t have to have a joke on it, if it doesn’t fit with the brand. That doesn’t mean it has to be mind-numbingly dull, like this afterthought from Visa:
The tragic broken image. The ominous dot dot dot. The shifting of blame. From one of the biggest brands in the world. Even ChatGPT could do better than this.
It doesn’t have to be that way. Global Payments could have fallen into the same dreary, robotic trap. Instead they’ve channelled their caring expert tone of voice to lift the mood.
That little ‘we’ll get you to where you’re going’ is subtle, but it’s a nice touch to ease a frustrating CX moment. (Full disclosure: I’m pretty sure my boss wrote this, so I’m basically just sucking up here.)
That distinction matters for empty states too. A B2B dashboard probably does not need a mascot or a punchline when there are no invoices, jobs, assets, or reports yet. It may need one calm sentence that explains what happened, one useful action, and a tone that feels like the rest of the product.
Wood on the brief:
If you have a website, take a look at your 404 page now. Is it missing a trick to channel your brand voice? If you can’t tell, maybe it’s a sign that your voice needs an overhaul, or that you’re missing one completely.
Writing error page copy is rarely in the creative brief. I think it should be. It’s important to show how a brand voice reacts when something goes wrong. Just as important, if not more so, than showing it on a tote bag, or a bus stop ad, or those fake billboards in Camden.
I’d put product empty states in the same brief: not as cute copy, but as one of the few places where voice, usefulness, and trust have to coexist in ten words or less.

The Art of the Error Message
Orlaith Wood argues a 404 page is the best test of a brand’s voice: it has to admit something broke, stay useful, and still sound like the brand, the same constraints an empty state faces.




















